Streamline Healthcare Scheduling & Patient Records
ProviderPilot runs the busywork of your practice — booking, patient notes, and follow-ups — so you can spend more time with patients and less time on paperwork.
14 days free · No card required · Cancel anytime
Up and running in minutes
No long onboarding. No technical setup. Just three simple steps to a calmer practice.
Sign up & set up
Create your free account in under 2 minutes. No credit card, no setup fees, no IT department required.
Add your schedule & patients
Import your patient list, set your availability, and let patients book themselves online 24/7.
Let automation do the rest
Reminders, follow-ups, and no-show recovery run on their own. You focus on care, not paperwork.
Intelligent Scheduling & Calendar Management
Self-service booking, automated reminders, and a shared calendar that stops double-bookings before they happen.
Self-Service Booking
Patients book their own appointments online, 24/7, with real-time availability.
Automated Reminders
SMS and email reminders cut no-shows and keep your calendar full.
Shared Team Calendar
Multiple providers see one synced view — no more double-bookings.
Patient Records & Workflow Automation
Clean, searchable notes, history, and forms in one place — encrypted and audit-logged.
Searchable Clinical Notes
Find any patient, visit, or note in seconds with full-text search.
Encrypted & Audit-Logged
HIPAA-aligned encryption at rest and in transit, with a full change log.
Automated Follow-Ups
Post-visit follow-ups and care-gap reminders run on their own.
Healthcare Provider Productivity Tools
Intake, follow-ups, and no-show recovery run themselves, so your front desk can breathe.
Intake Automation
Digital forms and insurance capture before the visit, not in the waiting room.
No-Show Recovery
Automated outreach rebooks no-shows without staff lifting a finger.
Front-Desk Workflow
One calm dashboard for the whole team — scheduling, records, and tasks.
Patient-data safety
Simple, honest pricing
Pick a plan. Try it free for 14 days. No card needed to start.
Solo
For independent providers
- 1 provider calendar
- Patient records & forms
- Automated reminders
- 14-day free trial
Team
For small care teams
- Up to 5 providers
- Shared team calendar
- Role-based access
- Automation workflows
- 14-day free trial
Practice
For busy practices
- Unlimited providers
- Priority support
- API & integrations
- Advanced automation
- 14-day free trial
Built by people who know small practices
ProviderPilot cut our no-show rate by nearly half in the first month. The automated reminders alone pay for the subscription.
Finally, a scheduling tool that doesn't feel like it was built for a hospital. It fits a small practice like a glove.
My front desk used to spend hours on follow-ups. Now it's automatic. I get my evenings back.
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Ready to fly your practice?
Start your 14-day free trial today. No card required.